What’s your favorite tool or platform for collaborating with remote team members, and how has it streamlined your workflow or communication? We asked 13 business leaders, and they shared their top picks for enhancing remote teamwork and efficiency.
- Ubeya Revolutionizes Remote Team Collaboration
- Slack and Video Calls Ensure Clear Communication
- Notion Centralizes Project Management and Documentation
- Microsoft Teams Integrates Communication and Organization
- Asana Enhances Workflow and Task Management
- Miro Fosters Equitable Brainstorming Sessions
- Trello Facilitates Real-Time Collaboration
- Zoho Streamlines Communication and Task Management
- Slack and Monday.com Simplify Remote Team Coordination
- ClickUp Custom Dashboards Improve Task Management
- Google Workspace Enhances Team Collaboration
- Slack and SoWork Keep Remote Teams Engaged
- Trello Customizes Workspaces for Project Management
13 Best Tools for Remote Team Collaboration
Ubeya Revolutionizes Remote Team Collaboration
Through scaling our operations to serve luxury clients like Ferrari and Louis Vuitton, we’ve found Ubeya to be transformative for remote team collaboration. This platform has revolutionized our ability to coordinate hundreds of staff members while maintaining the premium service standards our high-end clients expect.
Ubeya’s comprehensive feature set allows us to seamlessly manage staffing logistics across multiple locations and time zones. The platform’s client portal functionality has proven particularly valuable, enabling direct interaction between our clients and preferred staff members while maintaining our quality control standards. This capability has been instrumental in securing and maintaining partnerships with major companies like Microsoft and Netflix.
I recognize that effective remote collaboration requires more than just communication tools—it demands a system that can scale with business growth. Ubeya’s integration capabilities have allowed us to automate many administrative tasks while maintaining our high-touch service approach, contributing significantly to our consistent achievement of million-dollar revenue years.
The platform’s ability to handle complex scheduling, real-time communication, and performance tracking has streamlined our operations substantially. For companies managing distributed teams, I recommend prioritizing platforms that combine robust functionality with user-friendly interfaces. Our experience shows that the right collaboration tool doesn’t just facilitate communication—it becomes a cornerstone of operational excellence.
Daniel Meursing
Founder/CEO/CFO, Premier Staff
Slack and Video Calls Ensure Clear Communication
As someone who has been running remote companies for over 20 years, I’ve seen countless collaboration tools come and go. But honestly, I’ve found that the best tool is often the simplest one that your team will use consistently. We’ve found that Slack combined with good old-fashioned video calls has been our most effective combination.
Here’s the thing: while many companies chase the latest project management trends, I’ve learned that success in remote work isn’t about having the fanciest tools. It’s about having clear communication protocols and a strong company culture.
We use Slack for quick discussions and daily interactions, and regular video calls for deeper conversations and maintaining human connections. What really streamlines our workflow isn’t any particular tool, but rather our approach to asynchronous communication and our emphasis on documentation. We’ve built our processes around the principle that good remote work happens when people have the space to focus and the clarity to know exactly what they need to do.
So while tools are important, what truly matters is how you use them. It’s about creating an environment where your remote team feels connected and empowered, regardless of which specific platforms you’re using.
Sharon Koifman
Founder and Remote President at Distantjob, DistantJob
Notion Centralizes Project Management and Documentation
My favorite tool for collaborating with remote team members is Notion. We use it as a central hub for project management; documentation, and team knowledge sharing. Notion has streamlined our workflow by allowing everyone to access real-time updates on project statuses, share feedback on designs, and keep track of action items—all in one place. For example, we use its customizable templates to manage our product launch schedules, which has reduced meeting times by 20% and increased cross-functional alignment.
For anyone looking to improve remote collaboration, my advice is to choose a platform that can adapt to your team’s unique workflows. Invest time in customizing the tool to fit your needs rather than adopting a one-size-fits-all solution. When every team member knows where to find the information they need, it greatly improves communication and minimizes bottlenecks.
Olivia Tian
Marketing and Innovation Manager, Raise 3D
Microsoft Teams Integrates Communication and Organization
One of my favorite tools for collaborating with remote team members is Microsoft Teams. It’s been a game changer for streamlining communication and keeping everything organized, especially with teams working across different time zones.
What I love about Teams is its ability to integrate everything in one place-from chat and video calls to file sharing and project management. The channels feature helps keep conversations focused on specific projects, making it easy to stay organized and find what you need without sifting through countless emails. Plus, the video conferencing and screen-sharing options make remote meetings feel much more connected and productive.
For me, it’s helped foster a sense of teamwork despite the physical distance. We’re able to collaborate in real time, get quick feedback, and keep things moving smoothly, all while maintaining a strong connection as a team. It’s been essential for keeping workflows efficient and communication clear, no matter where we are.
Nokwanda Ntshingila
Premium Offshore Cx Solutions, Nutun
Asana Enhances Workflow and Task Management
My favorite tool for collaborating with remote team members is Asana. It’s been a game-changer for streamlining workflows, managing tasks, and ensuring clear communication across my teams. Asana allows us to create detailed project boards with deadlines, priorities, and checklists, ensuring everyone knows exactly what needs to be done and when. The ability to assign tasks, set timelines, and track progress in real-time has helped maintain productivity, even when we’re spread across different locations.
What I love most about Asana is its integration with Slack and Google Drive. It makes it easy to centralize communication, share files, and stay on top of projects without constantly switching between platforms. The commenting feature on each task ensures that feedback is streamlined and centralized, reducing the risk of miscommunication or losing track of important details.
Overall, Asana has helped my team collaborate more efficiently, stay organized, and meet deadlines, which is especially important as we continue to grow and manage multiple projects simultaneously.
Kristin Marquet
Founder & Creative Director, Marquet Media
Miro Fosters Equitable Brainstorming Sessions
Miro is the gold standard when it comes to team collaboration. One of the critiques aimed at work is the lack of brainstorming—but this neglects an important truth: team members who contribute in person tend to be more extroverted and can inadvertently cause introverted team members to not contribute their ideas due to perceived social pressure.
Miro’s ability to foster brainstorming sessions that are both equitable and fair where all voices can be heard is a game changer. Whether by anonymizing users or even the simplicity of the virtual post-it boards that allow folks to share their thoughts freely, Miro creates an environment where collaboration is implicit.
Miro also creates a camaraderie that replicates the fun of brainstorming sessions in person but makes it location agnostic, a blessing for folks like myself who run teams across multiple continents. Miro helps me keep my teams engaged, energized, and entertained.
Patrick Ward
Founder, NanoGlobals
Trello Facilitates Real-Time Collaboration
I use Trello to foster collaboration among content writing, marketing, HR, customer service, and technical development teams. With this effective communication tool, we can execute real-time collaboration with our teams despite their geographical presence, as most of our employees are digital nomads.
I remember a specific time when we were working on a project where we had to deliver a high-quality content solution to one of our clients. The work needed a collaborative effort from my writing and technical teams to provide SEO-optimized blog posts, effective landing page solutions, sales scripts, and press releases. The project had a tight deadline, and we needed to deliver on time without compromising quality.
Trello helped our organization cater to the demands of the project’s timeline and services. With its board view feature, our employees can access all the details through digital cards. These automated cards allowed them to attach links and files and leave comments for a clear understanding of the process, discuss the project’s requirements, and exchange opinions. The availability of Slack conversations eased our collaboration efforts as our teams communicated directly on the tasks.
In short, Trello’s integration features and ease of use helped us deliver the project on time by collaborating with teams from different time zones. I’d advise businesses to integrate automated collaboration tools like Trello to manage a hybrid team.
Soubhik Chakrabarti
CEO, Canada Hustle
Zoho Streamlines Communication and Task Management
Managing a remote team can get chaotic without the right tools. For us, Zoho keeps everything on track. We rely on Zoho Cliq for team chats and quick updates. Each project has its channel, so conversations stay organized. It saves us from the mess of endless email threads, and decisions get made faster. We also use Zoho Projects to manage tasks and deadlines. Everyone can see who’s doing what, which reduces constant follow-ups. Automated reminders keep the team on schedule without me having to chase people down. Using Zoho for both communication and task management keeps us connected and clear on priorities, even when we’re spread across time zones.
Vikrant Bhalodia
Head of Marketing & People Ops, WeblineIndia
Slack and Monday.com Simplify Remote Team Coordination
For collaborating with our remote team, Slack and Monday.com are my go-to tools. Slack keeps communication seamless—it’s like the virtual office chatter, but with the ability to organize conversations by projects or teams. It’s great for quick updates, brainstorming, or even sharing memes to keep the vibe light!
Monday.com, on the other hand, is where the magic happens for project management. It’s perfect for tracking tasks, setting deadlines, and ensuring everyone knows what’s on their plate. One of the best features is the visual dashboards—it’s so satisfying to see a project come together in real time. Using these tools together has streamlined our workflow and kept our remote team on the same page, no matter where we are.
Tom Jauncey
Head Nerd, Nautilus Marketing
ClickUp Custom Dashboards Improve Task Management
ClickUp has been incredible for creating customized dashboards that display exactly what each team member needs to see. It’s a mix of task management, reporting, and collaboration, keeping everyone focused without overwhelming them with irrelevant details. The ability to switch views (Kanban, timeline, etc.) ensures everyone works how they prefer.
With ClickUp’s detailed dashboards, we’ve cut the need for endless update meetings because everyone can see task progress in real time. Team members are empowered to work independently without waiting for instructions. It’s streamlined decision-making and freed up time for more strategic discussions.
Marc Bishop
Director, Wytlabs
Google Workspace Enhances Team Collaboration
As a fully remote digital marketing agency, we utilize Google Workspace to help our team collaborate. Our team writes all content on Google Docs and shares them with me when they are ready to be edited. The comments function allows me to highlight elements of the copy where additional work is required, discuss the content more deeply and respond to queries. Google Workspace also removes gatekeepers, as hyperlinking between different relevant documents makes it easy for my remote team members to get access to the information they need without going through me. Plus, this keeps my inbox free of queries—speeding up my work rate.
Hannah Millist
CEO, Twogether Digital
Slack and SoWork Keep Remote Teams Engaged
Ever wonder how to keep a remote team both efficient and energized? We use a combination of Slack and SoWork to make it happen. Slack is our backbone for communication—everything from quick updates to project discussions happens here, keeping us organized and on the same page, no matter where we are.
We also believe that collaboration should be engaging. That’s where SoWork comes in, an immersive virtual workspace that brings our team together in exciting and creative ways. It’s not just about productivity—it’s about connection. Whether we’re brainstorming in real time or celebrating milestones (like dressing our avatars in costumes for Halloween), SoWork turns meetings into memorable experiences.
Together, Slack and SoWork help us collaborate seamlessly while ensuring our remote team stays connected, productive, and engaged!
Bryce North
Founder, Don’t Be A Little Pitch
Trello Customizes Workspaces for Project Management
Our go-to tool is Trello, which allows professionals to create and customize active workspaces that list projects and general to-dos. With this app, managers can see the progress of projects, assign work to specific individuals, keep the team on track with their deadlines, and gain a better understanding of various timelines. Since we are remote, having a space where we can all access larger tasks makes collaboration easier.
Jessa Farber
Director of Creative Operations, Bristol Associates, Inc.
